In fact, the more you can make plans that reflect what's really happening with your team—by making invisible work visible, creating a centralized request queue, and blocking out time for clusters of ad hoc tasks—the more flexibility you'll have to make adjustments and course corrections when things inevitably begin to go awry.
It is important to anticipate weaknesses and vulnerabilities during the planning phase.
In this situation, it is only appropriate to assess risks that are tied to value. One contributing factor is our culture of constant interruptions, one-off favors and other unplanned tasks that get in the way of our most important work.
Full reporting will also facilitate greater transparency. One project type that companies often struggle with is the unexpected ad hoc project.
Defining requirements and clarifying mutual expectations. Less Resource Intensive Since these ventures are always last minute, the resources can be lacking.
The suddenness of said-projects, also means that they, by nature, have a short or temporary lifespan. This step would then move into the planning phase of the orchestration where tasks are listed and divided amongst the team, deadlines are negotiated and set.
This can easily be accessed through continuous visibility, intuitive interfacing and diligent delegation. Basically, you will need to digitally work alongside each other. Standardizing your request template using a creative brief or similar form.